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Create Payment Application

Creating Payment Applications
(For Install Jobs through a General Contractor)

  1. Open “Blank Pay App Form”
  2. On Page G702, Fill out the following sections in the top part of form:

*To Owner (put contractor information the pay app is being sent to)
*Contract for (put project name)
*Project (put project name)
*Application Number (whatever payment application we’re on)
*Period To (billing through date, normally until the end of the month, sometimes the 20th; verify with contract if there is one in file)
*Project # (if applicable, get from contract with GC)
*Contract Date (if you have a contract in file with GC)

  1. Next, complete Page G703 before doing the rest of Page G702
  2. Be sure to fill out the following sections in the top part of form:
    *Application Number (whatever payment application we’re on)
    *Application Date (date we are filling out the form)
    *Period To (billing through date, normally until the end of the month, 20th; verify with contract if there in one in file)
  3. “Description of Work” section: If a particular breakdown for the “Schedule of Values”, (SOV), is requested by GC, there should be a copy of that in the file already to use for Columns B and C, done by the sales person, otherwise, this can just be done as “Contract Work” in Column B with the full job cost listed as the “Scheduled Value” in Column C.
  4. If 1st Pay App, Column D will remain blank. If not the 1st Pay App, make sure you have all previous Pay Apps on hand to use for filling out all information in Columns D and F. Will also need this information for some of Page G702.
  5. In Column E, put the amount being billed for “This Period”, or on this billing.
  6. Retainage will automatically be held at 10%. The rate can be changed to match whatever retainage is to be held per contract.
  7. Once Page G703 is complete, go back to complete Page G702.
  8. Fill in Items 1 through 9 as specified on form.

*Item 8, “Current Payment Due”, will be the total of Column E on Page G703 MINUS the 10% retainage being held for this period.

  1. If any Change Orders, fill out “Change Order Summary” section as specified on form.
  2. On right side of form, be sure to put the current amount due this invoice in blank spot above where it states the “Contractor: Florida Door Control of Orlando”.
  3. Print both Page G702 and Page G703.
  4. Give to Kelly for signature of authorized agent and to staff notary for notarizing.

 

 

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